Use this tutorial to view or update data on the child's details, primary contact member, milestones, meetings, and transition information displayed in the Detail section of the Child Detail page.
Complete the following steps to perform this tutorial:
Display the Child Detail page.
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NOTE: This page contains collapsible data. Sections can be collapsed by clicking the [-] beside the section heading. Click the [+] to expand the section. Depending on the method of access and your current permissions, the page displays differently and some information may be disabled or unavailable. |
View or update the child detail information in the Detail section as necessary.
The Detail section displays the child's demographic data, which can be updated as follows:
In First Name, enter the first name of the person. At least two characters must be entered. You can enter up to 25 characters as necessary.
In Middle Name, enter the middle name of the person.
In Last Name, enter the last name of the person. At least two characters must be entered. You can enter up to 40 characters as necessary.
In AKA Name, enter the person's nickname. Only alphabetic characters are allowed.
In Gender, select the person's sex from the drop-down list.
In Date of Birth, enter the month, day, and year on which the person was born. For more information about entering dates, see the Calendar Controls topic.
Adjusted Age displays the person's age in weeks up to 1 year.
Chronological Age displays the person's age in months and days as calculated from birth to the current date.
Referred by CAPTA indicates whether the person was referred to Babies Can't Wait by CAPTA.
Click the County link to search for and select the county in which the person resides or practices. For more information about searching for and viewing the list of counties, see the County Search topic.
Child ID displays the child's unique identification number.
GTID displays the state-provided identification number.
In Race, select one or more check boxes to identify the person's race.
In Hispanic/Latino, select the Yes or No radio button to indicate whether the person's ethnicity is Hispanic or Latino.
In Directions to Home, enter the driving directions to the person's home residence.
Select the Old record - A duplicate record has been created for this child check box if this is the original child record from which a duplicate record has been created.
Select the New Record - This record replaces Child ID check box to indicate that this record is the duplicate of an original child record. This check box must be selected whenever an ID is entered in Duplicate Of.
In Duplicate Of, enter the Child ID of the duplicate record. Up to 10 numeric characters can be entered. This field is required if This record has been created as a duplicate for Child ID check box is selected.
View the child's primary contact person.
The Primary Contact section displays the name of the child's primary contact person, and includes the following details:
Contact Name displays the first and last name of the contact person.
Language displays the person's primary language.
Interpreter Needed indicates whether an interpreter is needed for verbal communication.
Mailing Address displays the street address, city, two-letter state abbreviation, and zip code at which the person receives mail.
Physical Address displays the street address, city, two-letter state abbreviation, and zip code at which the person resides.
Phone displays the telephone numbers at which the person (or primary contact) can be contacted.
The data in this section of the page is read-only.
View the child's milestones.
The Milestones section displays the following recorded dates:
Referral Date displays the date on which the referral was first viewed at the EI location.
45-day Timeline displays the date 45 days from the Referral Date.
45-day Counter displays the number of days between the current date and the person's Referral Date.
Eligibility Date displays the person's eligibility determination date.
Initial IFSP displays the date of the person's first IFSP team meeting.
Transition Meeting displays the date the transition meeting is due. This date is 180 calendar days before the child's 3rd birthday.
The data in this section of the page is read-only.
View the child's meetings.
The Meetings section displays the due dates for the following meetings:
6-mo Review 1 displays the date the person's initial 6-month review is due. This date is 6 months from the initial IFSP meeting. Once the meeting is finalized, the meeting date is displayed.
Annual 1 displays the date on which the person's initial annual review is due. This date is 365 calendar days from the initial IFSP meeting. Once the meeting is finalized, the meeting date is displayed.
6-mo Review 2 displays the date the person's second 6-month review is due. This date is 183 calendar days after the Annual 1 date. Once the meeting is finalized, the meeting date is displayed.
Annual 2 displays the date on which the person's second annual review is due. This date is 365 calendar days from the annual IFSP meeting. Once the meeting is finalized, the meeting date is displayed.
6-mo Review 3 displays the date the person's third 6-month review is due. This date is 183 calendar days after the annual IFSP meeting. Once the meeting is finalized, the meeting date is displayed.
The data in this section of the page is read-only.
View or update the information in the Transition section as necessary.
The Transition section displays the child's transition information, which can be updated as follows:
Click the School District link to search for and select the School District that the child may attend. For more information about searching for and viewing the list of school districts, see the School District Search topic.
Select the Family Signed Opt Out Form check box to indicate that the child has opted out, and that the opt out form has been signed by a family member.
In Parental Consent Date, enter the date parental consent was given to opt-out.
In If opting out, explain, enter the explanation for opting out. An explanation must be provided if the Opt Out check box is selected.
Anticipated Exit Date displays the date of the person's anticipated exit. This date is 3 years from the child's date of birth.
3rd Birthday Possible displays "Yes" if the child's date of birth is between 4/1 and 9/7. Otherwise, it displays "No".
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NOTE: Asterisks (*) indicate which fields are required on the page. If required information is missing, an error message displays at the top of the page after saving the data. |
Click the Save button. The page refreshes and displays the updated information.
Version 1.6
