A 6-Month Review of the IFSP is required six months after the Initial meeting as well as six months after each Annual meeting. The 6-Month Review meeting must be scheduled and finalized before the next Annual meeting may be scheduled. The 6-Month Review meeting must be held during a current IFSP period. During the 6-Month Review meeting, the IFSP specifications for the current IFSP period cannot be changed, but IFSP data may be updated and service authorizations can be added.
Every 365 days, the IFSP needs to be reviewed by adding an Annual meeting. Annual meetings can only be scheduled after the Initial and 6-Month Review meetings have been finalized. The IFSP specifications for the next IFSP period are established during the Annual meeting and determined by the IFSP type.
Payee-specific information based on the tax ID of the payee.
Billing Entity Agreements
Payee-specific agreements required for enrollment with the CFO.
Billing Entity Provider
A provider accounts that uses the billing entity's tax ID number. All payments for these provider accounts are paid to this billing entity.
Billing Entity Sites
Sites or locations enrolled with the CFO under the billing entity's Tax ID number.
The meeting status of Canceled is only used for those meetings that are not going to be held and have a current status of Scheduled.
CCM
CCM is an acronym for the Child Care Management application.
CFO
A Central Finance Office.
Check Box
A check box is a control that enables the user to enable or disable one or more features or options. A check box appears as a small box (or square). When an option is enabled, a check mark (or an X) appears in the box. Clearing a check box disables an option. A check box can be selected or cleared by clicking on it with the pointer.
Claim Check
A check performed on a claim for correction before the claim is actually submitted to the CFO database.
Control
In a graphical user interface, a control is an object on the screen that can be manipulated by the user to perform an action. The most common controls are buttons, which allow the user to select options, and scroll bars, which allow the user to move through a document or position text in a window. Controls such as check boxes, drop-down lists, list boxes, radio buttons, tables, and text boxes are also referred to as fields within the content of this help system.
A default is the selection, value, or text that the application automatically makes or places in a field when you display a screen. Defaults are used to help you complete a screen more quickly. For instance, many date fields default to today's date so that you do not have to type it on every screen. You can change a field from its default if necessary.
Drop-down List
A drop-down list is a control that enables the user to choose one option from a list of possibilities. A drop-down list appears as a box, displaying the currently selected option, next to a button marked with a down-arrow. When the user clicks on the button, a list appears. The list has a scroll bar if the list contains more options than can be displayed at once. The user can select an option from the list by clicking on it with the pointer.
This is a term which in general means identifying and effecting treatment for a problem as early as possible. Educationally it means that children with disabilities or handicapping conditions of some sort are identified at an early age and actions are taken to help these children as soon as identification occurs. Early intervention can range from prescribing glasses for a two year old (years before the child needs to use the glasses for school work) to developing a daily physical therapy program for a three month old child with cerebral palsy so the child does not begin to lose the potential use of his arms and legs as muscles develop unevenly. In an educational setting, early intervention can mean offering special education to children as soon as the child is diagnosed. These programs offer a high staff ratio with specialists trained in a variety of areas ranging from special education to speech and physical therapy. (See terms for definitions.) They often include components to train parents through parent seminars and self-help groups to build on the work done in the school. In cases where the children have physical handicaps or serious health problems, the programs frequently tie in with hospitals or health centers whose professionals work with the teaching staff to minimize the physical limitations of students while maximizing their growth potential.
EI
See definition for Early Intervention (EI).
Email notifications
Notifications that are sent to a specified email address for a provider account or billing entity. If an email notification is selected and a corresponding email address exists, an email notification is sent to the specified email address.
ERISA
ERISA is the Employee Retirement Income Security Act of 1974, or a Federal law that establishes legal guidelines for private pension plan administration and investment practices. ERISA is a major U.S. law that guarantees certain categories of employees a pension provided by their employer after a certain period of employment.
A field is a control that allows a user input, select, or view information. Within the content of this help system, any of the following types of controls may be referred to as a field: a check box, a drop-down list, a list box, a radio button, a table, or a text box.
Filter
A filter is a tool used to control the results displayed when a search is performed. Filtering search results prevents the application from working overtime and speeds the search process. For example, on some web pages, you can enter filter criteria to narrow a search, and display a shortened list of search results -- or maybe the exact result for which you are searching.
The help desk is a part of the Covansys team. The individuals who make up the help desk team know a lot about the application and can help solve problems you may encounter when working with the application. When taking an action that may affect other workstations or servers and databases other than your own, you are directed by the application to contact the Help Desk in order to complete the action properly.
Hypertext Link
A hypertext link (or link) is text that can be clicked with a pointer to display a different web page or a passage of related text within the current web page. Hypertext links within the help system display as bright blue, underlined text.
An icon is a graphic representation of an object that a user can click or double-click to open, such as a disk drive, document, folder, program, or shortcut.
IFSP
See definition for Individualized Family Service Plan (IFSP).
Individualized Family Service Plan (IFSP)
A written plan describing the infant's current level of development; the family's strengths and needs related to enhancement of the infant's or toddler's development; goals for the infant and the other family members (as applicable), including the criteria, procedures, and time lines used to evaluate progress (the IFSP should be evaluated and adjusted at least once a year and reviewed at least every six months); and the specific early intervention services needed to meet the goals (including the frequency and intensity and method of delivering services, the projected date of initiating services, and the anticipated duration of services). The IFSP is developed and implemented by the child's parents and a multi-disciplinary early intervention team. An assigned person, also known as a service coordinator, generally initiates an IFSP and works with the family to complete it as the child grows to preschool age.
Initial Meeting Type
The Initial meeting is required for each child in the program and is used to plan the IFSP for the child and family. The Initial meeting is a required meeting for each enrollment period. The very first meeting that can be scheduled must be an Initial or Interim meeting. An Annual, Inter-periodic, or 6-Month Review meeting cannot be scheduled if the Initial meeting has not been finalized. IFSP specifications are established during the Initial meeting and determined by the IFSP type.
Inter-periodic Meeting Type
A parent or other team member may call a team meeting at anytime. When this occurs, an Inter-periodic meeting needs to be created. Inter-periodic meetings are held at any time during an IFSP period. During the Inter-periodic meeting, the IFSP specifications for the current IFSP period cannot be changed, but IFSP data may be updated and service authorizations can be added.
Interim Meeting Type
The Interim meeting type is designed only for those children who require immediate Early Intervention services prior to the Initial meeting. The Interim meeting can only be held one time and it must be the very first meeting on a child's enrollment period. The very first meeting that can be scheduled must be an Interim or Initial meeting.
If a meeting cannot be held due to scheduling requirements causing a gap in the services that can be delivered to a child; the Case Administrator may create a Lapsed IFSP to cover these services for a maximum of 45-days until the meeting can be held. A Lapsed IFSP does not require a meeting be scheduled; because the Case Administrator uses the Location Administration menu option on the Child Care Management menu to create a Lapsed IFSP automatically. New service authorizations may not be created for a Lapsed IFSP. Instead, only those authorizations that existed from the previous IFSP period may be \"continued\" for the duration of the Lapsed IFSP period. A Lapsed IFSP cannot be created if a current IFSP exists on the child's record. Two Lapsed IFSP meetings cannot be created back to back. A Lapsed IFSP cannot be the first meeting created on a child's record.
Link
A link (or hypertext link) is text that can be clicked with a pointer to display a different web page or a passage of related text within the current web page. Hypertext links within the help system display as bright blue, underlined text.
List Box
A list box is a control that allows you to choose one or more options from a list of many possibilities. A list box appears as a box (or rectangle), displaying a list of available options. The list has a scroll bar if the list contains more options than can be displayed at once. Click on an option in the list to select (or clear) it. Multiple options may be selected by pressing and holding down the Shift key and clicking additional options. The information displayed in a list box is read-only and cannot be changed.
A rectangular bar displayed in an application screen, often at the top, from which menus can be selected by the user. Names of available menus are displayed in the menu bar; choosing one with the keyboard or with a pointer causes the list of options in that menu to be displayed.
Menu Option
A choice on a menu, selectable by either the keyboard or a pointer. In some instances, a menu option that is not available is \"grayed\" (dimmed in comparison to the valid menu choices).
Minimize/Maximize
Minimizing a screen is a quick way to make a screen as small as possible, or to reduce the screen to its representative icon (or button) on the Windows Taskbar. Maximizing a screen is a quick way to enlarge a screen to the maximum allowable size (depending on your current monitor resolution settings). Screens can be maximized to the full size of your monitor's display area.
Neonatal Intensive Care Unit (NICU)
An intensive care unit designed with special equipment to care for premature, low birth-weight, or seriously ill newborn children.
NICU
See definition for Neonatal Intensive Care Unit (NICU).
The meeting status is updated from Scheduled to Ongoing when the meeting date is the same as or prior to the current date. The status remains at Scheduled until the first meeting attendance record is updated and saved to the system. Once a meeting is Ongoing it cannot be Canceled or Rescheduled. A meeting will remain in Ongoing status until it is finalized.
PAM is an acronym for the Provider Account Management application.
Provider Account Agreements
Agreements required between the provider and the CFO for the enrollment of the provider account.
Provider Account Sites
Sites or locations used by the provider account.
Pull-down Menu
A pull-down menu is a menu that is accessed using the menu bar on a screen in the application. Pull-down menus provide additional methods of navigation within the application. Each menu contains a list of menu options that can be selected to perform various actions.
A radio button is a control that enables the user to choose from a group of mutually exclusive options. A radio button appears as a small circle and is always grouped with one or more other radio buttons. When a radio button is selected, a smaller, filled circle appears inside it. A radio button can be selected by clicking on it with a pointer. Selecting one radio button in a group clears the previously selected radio button, so that only one option in a group can be selected at a time.
Read-only Information
Read-only information is information that can be retrieved, viewed, or printed, but it cannot be updated, altered, or changed in any way.
Required Information
Required information is information that is required by the application before you can proceed. Required information must be entered (or selected) to continue the current process beyond the current web page.
Rescheduled Meeting Status
The Reschedule option is available if the meeting status is Scheduled and the meeting date or primary meeting type must be changed. If the primary meeting type or meeting date needs to be adjusted, the meeting can be Rescheduled. A Rescheduled meeting is saved as a new meeting with a status of Tentative. The originating meeting may not be updated once it has been Rescheduled.
A meeting can be Scheduled if no other meeting has a status of Scheduled or Ongoing and the meeting date is within 30 days in the future of the current date. If the meeting date is more than 30 days in the future, the meeting status will remain at Tentative. A meeting date in the past may be scheduled if it does not exceed 60 days as of the current date and does not supersede any other business rules (like an Annual meeting being held prior to the Initial meeting). Once a meeting is Scheduled, it may not be deleted.
Screen
A screen is the currently active window or dialog box displayed on your workstation or server. Alternately, the word \"screen\" may be used to refer to the display area of a monitor.
Site Detail
A detailed listing of site-specific information.
Specialty List
A list of specialties for a provider account. To make changes to the specialties associated with a provider account, the provider must contact the CFO.
Sub-tab
A sub-tab is a tabbed page within another tabbed page (see Tab). Sub-tabs usually display on the right-hand side of your screen. A label (the title or name of the sub-tab) is displayed on the sub-tab. You can click on a sub-tab to display the information available on the sub-tab.
System Tray
The System Tray is the area located at the bottom right-hand side of your Windows Taskbar. It contains the system clock and shortcuts to specific Windows tools that automatically start when Windows opens, like the Volume control.
A tab is a tabbed page on a screen that has a label. A tab usually displays on the upper edge of the screen with a cut away section giving the visual effect of multiple tab cards that are stacked against each other. A label (the title or name of the tab) is displayed on the tab. You can click on a tab to display the information available on the tab.
Table
A table is a grid control that displays separate entries of information in a table, index, or spreadsheet format. A table contains a block of text or data that is formatted in aligned rows and columns. Some tables allow you to enter information directly into the cells of the table, while other tables contain read-only information that cannot be changed.
Tentative Meeting Status
Meeting status of Tentative is given to all meetings when first created and saved. To schedule a meeting, the meeting status must be Tentative. Only meetings with a status of Tentative may be deleted on the Team Meeting Planner page. Tentative meeting information can be updated at any time.
Text Box
A text box is a control that enables the user to type (or enter) text. A text box appears as a rectangle. Some text boxes allow you to enter only numeric digits, and most are limited to a maximum number of characters.
Toolbar
A toolbar is a row of toolbar buttons or icons that normally displays at the top of a screen beneath the menu bar. When you click on one of the options in the toolbar, a specific function in the application is activated.
Toolbar Button
A toolbar button is a command button in the toolbar on a screen that performs a specific function.
Tree List
A tree list is a list of information that can be expanded or collapsed by clicking on a plus sign or a minus sign. Information displayed in a tree list is generally read-only information.
Tutorial Topics
Tutorial help topics contain direct, step-by-step instructions that you can use while learning how to perform specific tasks within the application. Tutorial help topics show you the quickest, easiest method for completing a particular application task. They contain the steps required to complete a task.
The Windows Desktop is the large area you see on your screen when Windows starts. The Start button and the Windows Taskbar are available on the Windows Desktop. You can customize the Windows Desktop by adding shortcuts to your favorite programs.
Windows Taskbar
The Windows Taskbar is the bar at the bottom of the Windows Desktop that contains the Start button, the System Tray, and a shortcut icon (or button) for each program that is currently open. The Windows Taskbar can be used to switch from one application to another. When applications are minimized to the Windows Taskbar, simply click on the representative icon (or button) displayed on the Windows Taskbar to restore the applications to their previously displayed state.